NOTTINGHAM PLANNING BOARD MINUTES 12 JUNE 2002 Present: Board members Skip Seaverns, Rolfe Voltaire, Judi Thibault, Dave Smith, Earle Rourke, Kay Kyle, Jon Caron; recording secretary Amy Stanton; Building Inspector Chris Smith; Selectman Mary Bonser. Chair Seaverns called the meeting to order at 7:05 pm. Mr. Caron made a motion the Planning Board recommend the Selectmen appoint Rolfe Voltaire and Heidi Seaverns as Nottingham's Commissioners to Strafford Regional Planning Commission. Ms. Thibault seconded the motion. The motion was unanimously approved. At 7:15 pm Emerall Smith and Cameron Reid stepped forward for advice. Ms. Smith stated she would like to do a back lot subdivision on Mr. Reid's father's property. Ms. Smith stated the property is located at 103 Kelsey Road. Mr. Reid showed Board members a plot plan of the existing lot. Ms. Smith stated the lot has less than 400' of frontage on Kelsey Road and meets the other requirements of a back lot subdivision but because the lot is on a corner there is also frontage on McCrillis Road which together with the frontage on Kelsey Road totals over 400 feet. Board members reviewed the ordinance. Board members felt the lot would qualify for a back lot subdivision since all the activity is taking place on Kelsey Road and the lot has less than 400' of frontage on Kelsey Road. Ms. Smith asked the Board questions regarding the location of the driveway. Chair Seaverns stated the driveway must be contained within the frontage of the lot but Ms. Smith would need to speak with the Building Inspector regarding the specifics of the driveway. Ms. Thibault informed Ms. Smith she needed to be sure that the original lot has at least 200' of frontage. Mr. Reid and Ms. Smith thanked the Board. At 7:35 pm Chair Seaverns opened the public hearing of Josephine Keck for a 2 lot subdivision. Present for the hearing was Jon Berry, LLS; abutters Douglas Bounds and Boris & Beryl Stasiuk. Mr. Berry submitted a letter signed by Mrs. Keck authorizing Berry Surveying to act on her behalf. Mr. Berry also submitted a wetlands evaluation and test pit data. Board members reviewed the plans. Chair Seaverns asked if Case Road is 50 feet wide in this area. Mr. Berry stated it is in front of the proposed lot but was not sure about the rest of the lot. Chair Seaverns stated if Case Road & Mitchell Road are not 50' wide for the entire length of the subdivision a Quit Claim Deed for 25' from the centerline of the existing right of way needs to be submitted to the Town. Other items necessary for final approval are: a driveway permit and the location of the driveway shown on the plan; bounds set, granite PB: minutes June 12, 2002 page 2 at all new lot corners,; note regarding the flood plain zone; wetlands scientist stamp; show septic for lot 20; more signature lines on plan; buildable square and test pits for lot 20-1 shown on page 1; lines flagged and blazed and a site walk. Board members scheduled a site walk for June 29, 2002 at 7:00 am. Mr. Voltaire and Mr. Smith will be attending. Abutter Boris Stasiuk asked if the lot could be further subdivided. Mr. Berry stated the original plan was to subdivide the proposed lot 20-1 into 2 lots but due to wetlands and ledge it could not be done under the current regulations. Mr. Berry stated the mother lot, lot 20, could be subdivided into at least one additional lot. Mr. Caron made a motion to accept the application of Josephine Keck for a 2 lot subdivision on Case Road. Mr. Rourke seconded the motion. The motion was unanimously approved. Ms. Thibault made a motion to recess the design review and final approval hearing of Josephine Keck to 10 July 2002 at 7:15 pm. Ms. Kyle seconded the motion. The motion was unanimously approved. Board members reviewed the letter from Rockingham County Conservation District regarding Berry Road Realty Trust's letter of credit for phase III. Mr. Rourke made a motion the Planning Board recommend a reduction of Berry Road Realty Trust's letter of credit to $95,422.50. Mr. Voltaire seconded the motion. The motion was unanimously approved. Board members requested Ms. Stanton send a letter to Berry Road Realty Trust stating the drainage issue noted by Ray Wenninger of RCCD, in his 28 May 2002 letter, must be corrected prior to the entire letter of credit being released by the Planning Board. Board members reviewed the mail. At 8:30 pm Chair Seaverns opened the public hearing of Fred Schaaff for a 3 lot subdivision on Mountain Road. Ms. Stanton informed Board members Mrs. Schaaff called her on 8 June 2002 and requested her hearing be recessed until 26 June 2002. Ms. Kyle made a motion to recess the Schaaff design review public hearing until 26 June 2002 at 8:00 pm. Mr. Smith seconded the motion. The motion was unanimously approved. Building Inspector Chris Smith asked Board members if the Board ever received a final report from RCCD regarding David Hoyt paving his road prior to final approval by RCCD. Board members stated they did not. Board members requested Ms. Stanton send a letter to Ray Wenninger at RCCD asking if all the condition of his 8 November 2001 letter were met. Ms. Stanton stated she would also send a copy of the January 23, 2002 meeting minutes. Mr. Hoyt attended this meeting and informed Board members that he has been in contact with Mr. Wenninger and stated Mr. PB: minutes June 12, 2002 page 3 Wenninger felt all findings were satisfactory. Board members reviewed the Hoyt letter of credit. Board members asked Ms. Stanton to send a letter to Mr. Hoyt stating the letter of credit he submitted to the Town is unacceptable and send an example of an acceptable letter of credit with a requirement to submit itemized cost estimates for work which will then be submitted to RCCD for review and approval prior to a letter of credit amount being set. Building Inspector Chris Smith stated he issued a building permit to Graystone Builders for a duplex. Mr. Smith stated the lot meets the acreage and frontage requirements. Mr. Smith continued to state he did not realize at the time he issued the permit that the lot also has to have 120,000 square feet of uplands for a duplex. The subdivision plan indicates that the lot has 95,000 square feet of uplands. Mr. Smith stated he would address the issue with the builder and keep the Board informed. Board members reviewed the minutes of 22 May 2002. Chair Seaverns suggested inserting "He stated his client was "skimming" excess water from the site." to page 2, 11 lines from the bottom. Mr. Rourke made a motion to approve the minutes of 22 May 2002 as amended. Ms. Kyle seconded the motion. The motion was unanimously approved. Board members reviewed the ZBA minutes of 4 June 2002 regarding USA Springs. Board members agreed to hold a public hearing on the update of Chapter 1 of the Master Plan, July 10, 2002 at 7:00 pm. Board members asked Ms. Stanton to set up the public hearing and to send a memo to Department Heads and Commissions advising them of such and inviting them to submit written comments or to attend the June 26, 2002 Board meeting. At 10:00 pm Ms. Thibault made a motion to adjourn. Mr. Voltaire seconded the motion. The motion was unanimously approved. Respectfully submitted, Amy Stanton Recording Secretary